Aero Hardware & Parts Company Terms and Conditions of Purchase
1. General Requirements
1.1 The Supplier must comply with all requirements specified in the purchase order, including quality, quantity, delivery schedule, and documentation.
1.2 All goods and services provided must conform to the applicable drawings, specifications, and standards outlined in the purchase order.
2. Quality and Certification Requirements
2.1 The Supplier shall maintain a quality management system compliant with AS9100, AS9120, or an equivalent standard, where applicable.
2.2 Material certification and traceability to original manufacturing sources must be provided with each delivery unless otherwise specified.
2.3 Suppliers are required to notify Aero Hardware & Parts Company of any changes in product, processes, suppliers, or facility location and obtain approval where necessary.
2.4 Non-conforming products must be disclosed, and corrective actions must be implemented to prevent recurrence.
3. Delivery and Shipping
3.1 Timely delivery is critical. Delays must be communicated promptly, with an updated delivery schedule provided.
3.2 All shipments must include complete and accurate documentation, including packing lists, requested material certifications, and applicable test reports.
4. Right of Access
4.1 Aero Hardware & Parts Company, its customers, and regulatory authorities reserve the right of access to the Supplier’s facilities and applicable records for verification purposes.
5. Confidentiality
5.1 The Supplier agrees to protect all proprietary and confidential information received in connection with this purchase order.
6. Counterfeit Parts Prevention
6.1 The Supplier must have measures in place to prevent the purchase or distribution of counterfeit or suspect unapproved parts.
6.2 Any discovery of counterfeit material must be reported immediately to Aero Hardware & Parts Company.
7. Flow-Down Requirements
7.1 The Supplier must flow down all applicable requirements, including regulatory and customer requirements, to their sub-tier suppliers.
8. Record Retention
8.1 Suppliers must retain all relevant records for a minimum of 10 years (or as specified in the purchase order) and ensure they are available upon request.
9. Change Notification
9.1 The Supplier must notify Aero Hardware & Parts Company in writing of any changes to their quality system, ownership, or other organizational changes that may affect their ability to meet the terms of the purchase order.
10. Warranty
10.1 The Supplier warrants that all goods and services supplied are free from defects in material and workmanship and conform to the specified requirements.
11. Compliance with Laws and Regulations
11.1 Suppliers must comply with all applicable laws, regulations, and standards, including but not limited to ITAR, EAR, and other export control regulations.
12. Termination
12.1 Aero Hardware & Parts Company reserves the right to terminate this purchase order at any time, with or without cause, by providing written notice to the Supplier.
13. Indemnification
13.1 The Supplier shall indemnify and hold Aero Hardware & Parts Company harmless from any claims, damages, or liabilities arising from the Supplier’s breach of these terms and conditions.
14. Disputes
14.1 Any disputes arising under or related to this purchase order will be resolved under the laws of New York State.
By fulfilling this purchase order, the Supplier acknowledges and agrees to these terms and conditions.
